Accounts Payable Specialist

Key Responsibilities

• Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals
• Provide guidance on invoice coding, discrepancies, and payment processes
• Act as a point of contact for vendor inquiries and issue resolution
• Operational Execution:
  • Process high-volume vendor and subcontractor invoices (PO and non-PO)
  • Perform 2-way and 3-way matching (invoice, PO, receiving)
  • Verify invoice accuracy, pricing, approvals, and coding
  • Ensure proper assignment to jobs, cost codes, and GL accounts
• Support project-based job costing and financial accuracy across multiple projects
• Work with project managers to resolve invoice discrepancies
• Cross-Functional Coordination:
  • Cook with vendors, subcontractors, and internal teams
  • Maintain documentation for subcontractor compliance (COIs, lien waivers)
• Documentation & Reporting:
  • Maintain accurate vendor records, W-9s, and invoice documentation
  • Prepare and review AP aging reports and payment summaries
  • Reconcile AP subledger to general ledger
  • Support month-end close activities
• Process Improvement & Compliance:
  • Follow company accounting policies and internal controls
  • Identify opportunities to improve AP processes and efficiency
  • Ensure compliance with audit and documentation requirements

Desired Skills And Experience

• Education & Credentials: Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Experience: 2–5+ years of accounts payable experience
• Experience with high-volume processing and job costing
• Background in construction or electrical industry preferred
• Experience working with cross-functional teams
• Technical & Professional Skills: Strong knowledge of accounts payable processes and financial controls
• Experience with ERP systems (e.g., Sage, Vista, NetSuite)
• Proficiency in Microsoft Excel
• Knowledge of subcontractor compliance (lien waivers, COIs) preferred
• Strong attention to detail and organizational skills
• Able to meet deadlines and manage competing priorities
• Excellent communication and problem-solving skills

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
• Financial Benefits: 401(k) retirement savings plan

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.