Accounts Payable Specialist

About the role

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and financial records while supporting overall accounting operations. This role requires a strong understanding of accounts payable processes, attention to detail, and the ability to manage high-volume workflows in a fast-paced environment.

Responsibilities

• Understand company Mission, Vision, and Values and be an ambassador of MVV.
• Process vendor bills from receipt to payment, ensuring accuracy, proper approval routing, 3-way match, and timely completion.
• Prepare and execute payment activities, including ACHs, wires, checks, bank validation, etc.
• Responsible for new vendor setup in ERP, assuring all necessary information is obtained and entered (including 1099 reporting information, W-9, banking information/validation, etc.).
• Maintain accurate, up-to-date, and complete (audit ready) financial records within ERP system and in accordance with company policies, accounting standards, and internal controls.
• Reconcile accounts payable transactions, vendor statements, bank activity, and general ledger accounts to identify variances, investigate and resolve discrepancies by partnering with internal teams and external vendors, and eliminate data inconsistencies; correct posting errors, omissions, and/or misstatements.
• Monitor and manage the accounts payable inbox, respond to vendor inquiries promptly and professionally, resolve billing issues and payment questions with attention to detail.
• Support month-end and year-end close, accruals, and cutoff.
• Assist with audits, 1099s, and compliance.
• Identify opportunities to improve AP workflows and enhance operational efficiency.
• Ensure compliance with internal controls and company policies.
• Participate in projects and company initiatives as assigned by manager.
• Provide AP guidance/education to internal and external stakeholders regarding proper AP process, procedure, documentation requirements, etc.

Requirements

• 2+ years of professional accounting experience having core responsibilities of handling accounts payables, receivables or processing expense reimbursement; or a bachelor’s degree in business or accounting with a minimum of one-year professional experience through full-time work or internships in a related field; experience in warehouse/manufacturing preferred.
• Experience in high volume, fast-paced environment.
• Planning (ERP) experience; Oracle/NetSuite preferred.
• Strong attention to detail and ability to manage a high volume of work with accuracy.
• Excellent verbal and written communication skills.
• Ability to multitask, manage multiple deadlines, and prioritize effectively.
• Adaptability, technical competence, and collaborative mindset.