Accounts Payable Specialist

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.
• MATCH invoices to purchase orders, receipts, and other records as needed.
• Prepare and process payments by check, ACH, wire transfer, or other approved payment methods.
• Maintain vendor files and ensure records are complete, accurate, and up to date.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely manner.
• Reconcile vendor statements and accounts payable balances.
• MONITOR payment schedules to ensure timely payments and avoid late fees or duplicate payments.
• ASSIST with month-end closing activities, accruals, and accounts payable reporting.
• SUPPORT audits by providing documentation and maintaining organized records.
• FOLLOW company policies, accounting procedures, and internal control requirements.

Qualifications

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent experience may be considered.
• 1–3 years of accounts payable, accounting, or bookkeeping experience preferred.
• Knowledge of basic accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and experience with accounting or ERP systems.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage deadlines, prioritize tasks, and handle confidential information professionally.
• Strong written and verbal communication skills.