Accounts Payable Specialist

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper approval, and appropriate coding.
• Perform three-way matching of purchase orders, receipts, and invoices.
• Enter invoices into the ERP/accounting system accurately and efficiently.
• Monitor AP inbox and respond to vendor and internal inquiries in a timely manner.
• Maintain vendor master files, including W-9 documentation and new vendor setup.
• Ensure compliance with company policies and internal controls.

Payment Processing

• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments.
• Manage payment schedules to ensure vendors are paid accurately and on time.
• Reconcile vendor statements and research discrepancies.
• Resolve invoice, payment, and vendor issues independently.

Expense Reporting & Credit Cards

• Review and process employee expense reports in accordance with company policy.
• Reconcile corporate credit card transactions and supporting documentation.
• Follow up with employees regarding missing receipts or discrepancies.

Month-End Close & Reconciliations

• Assist with monthly AP close activities.
• Prepare accruals for outstanding invoices and expenses.
• Reconcile AP subledger to the general ledger.
• Analyze AP aging reports and investigate unusual balances.
• Aid in audit requests and provide supporting documentation as needed.

Vendor Relations & Process Improvement

• Serve as the primary point of contact for vendor communications.
• Build positive relationships with vendors and internal departments.
• Identify opportunities to improve AP processes, efficiency, and controls.
• Assist with implementation of new systems, workflows, and automation initiatives.

Qualifications

• Education: Associate's degree in Accounting, Finance, Business, or related field preferred.
• Experience: Equivalent combination of education and experience will be considered.