Accounts Payable Specialist

Responsibilities

• Establishes and maintains relationships with new and existing vendors and handles all vendor correspondence via phone or email
• Investigates and resolves problems associated with processing of invoices and purchase orders
• Handles accounts payable for separate entities and vendors using accounting software
• Ensures invoices, expense reports and credit card other charges are coded appropriately and approved timely by designated personnel prior to payment
• Ensures invoice, expense reports and credit card other charges are paid timely and accurately while adhering to departmental procedures
• Codes various charges for expenses to be allocated across departments within the Organization
• Ensures all corporate purchasing card users turn in timely the receipts for their purchases along with description of transactions according to the Organization’s policies
• Prepares batch check runs, wire transfers, and ACH transactions
• Processes remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
• Receives, research, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Fills, maintains, and distributes accounting documents, records, and reports
• Completes with monthly status reports and monthly closings as well as annual external reporting, including 1099s, property tax exemptions and redemption filings
• Reviews and ensures coding of invoices, expense reports and other charges and sets up vendors into the Accounts Payable system
• Enters and manages new vendors with correct accounting coding and updated pricing and catalogs
• Other duties and projects as assigned

Qualifications

• High School diploma or GED equivalent
• One (1) year experience in accounts payable
• General experience with computerized accounts payable system and software
• Strong time management and organizational skills and ability to pay close attention to detail and meet deadlines
• Strong interpersonal skills with the ability to work independently and within a team environment and with a diverse group of people
• Possess sensitivity to the service population's cultural and socio-economic characteristics
• Proficient with Microsoft Word, Excel, and Outlook

Perks at Upbring

• Competitive PTO & paid holidays
• Health, dental, vision insurance & more
• 403(b) Plan
• Employee Assistance Program
• Discounted Gym Memberships