Accounts Payable Specialist

Summary

Bonita National Golf & Country Club, located in Bonita Springs, Florida, is seeking an enthusiastic, dependable, and detail-oriented Accounts Payable Specialist to join their finance team. This role is integral to the daily operations and month-end close process.

Position Impact

This role ensures the financial accuracy and operational continuity of the club by maintaining strong vendor relationships, reliable payment processes, and sound financial controls. The Accounts Payable Specialist supports the high standards expected within a private golf community.

Key Responsibilities

• Accounts Payable Processing
• Process vendor invoices through club-specific accounting software (Northstar)
• Upload, code, and route invoices through a third-party invoice management and check processing system
• Ensure proper general ledger coding by department heads according to the budget
• Track and record ACH payments
• Prepare and review weekly payment batches (checks, ACH, wires) via third-party processor
• Maintain strong vendor relationships
• Monitor AP aging and ensure timely vendor payments
• Vendor & Third-Party Coordination
• Serve as primary liaison between the club and third-party invoice/check processing provider and vendors
• Review payment reports and confirm accuracy before release
• Maintain updated vendor files, including W-9s, insurance certificates, and payment instructions
• Absorb and resolve discrepancies
• Aid with 1099 reporting and year-end vendor compliance
• Financial Controls & Reporting
• Support month-end closing by reconciling AP subledger to the general ledger
• Absorb and assist with accrual entries for unpaid invoices
• Maintain organized digital invoice records in compliance with audit standards
• Ensure adherence to club purchasing policies and approval workflows
• Support internal and external audits

Qualifications

• Associate’s degree in Accounting, Finance, or a related field preferred, but relevant experience will be considered in lieu of formal education
• 5-8 years of accounts payable or bookkeeping experience (country club, hospitality, HOA, or property management experience preferred)
• Experience working with club-specific accounting software (Jonas, Northstar, ClubEssentials, etc.) a plus, but not necessary
• Experience using third-party invoice automation or outsourced check processing platforms
• Strong proficiency in Microsoft Excel
• Exceptional attention to detail and organizational skills
• Ability to manage confidential financial information with discretion
• Strong communication skills for coordinating with department heads and external vendors

Preferred Experience

• Multi-department accounting (golf operations, F&B, facilities, events)
• High-volume invoice environments
• Knowledge of hospitality inventory and POS integrations
• Experience improving AP workflow efficiency or implementing automation

Compensation & Benefits

• Competitive salary based on experience
• Comprehensive health benefits
• Paid time off and holidays
• 401(k) plan eligibility
• Golf privileges (per club policy)