Accounts Payable Specialist

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services. We empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate. Our culture embodies the spirit of a startup with the scalability of an established business, offering employees the opportunity to grow their careers while enjoying a dynamic and fun work environment.

About the role

Under the direction of the Accounts Payable Supervisor, the Accounts Payable Specialist supports the day-to-day operations of the Accounts Payable function within the Finance organization. This role involves reviewing and processing vendor invoices, maintaining vendor records, performing account reconciliations, researching discrepancies, and supporting vendor and internal stakeholder inquiries.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders and receipts.
• Identify and resolve invoice discrepancies.
• Ensure invoices are approved in accordance with company policies.
• Monitor invoice aging and prioritize urgent payments.
• Assist with new vendor onboarding and documentation collection, as needed.
• Respond to vendor inquiries regarding payments, invoices, and account status.
• Build positive vendor relationships while enforcing company payment policies.
• Verify banking information changes and support fraud prevention controls.
• Research and resolve payment rejections, returns, or exceptions.
• Reconcile vendor statements and outstanding balances.
• Monitor open credits and ensure timely application.
• Research aged invoices and other outstanding AP items.
• Perform other duties as assigned by supervisor.

Requirements

• A minimum of one year of experience in Accounts Payable.
• High school diploma required; college degree in Accounting, Finance, or related field preferred.
• Experience with ERP systems required; NetSuite experience is a plus.
• Working knowledge of accounts payable principles, payment processing, accounting practices, and budgeting.
• Exceptional attention to detail, organizational skills, and time management abilities with a proven track record of maintaining accuracy in a high-volume environment.
• Ability to effectively prioritize workload, manage multiple competing priorities, and meet deadlines in a fast-paced and evolving business.
• Excellent verbal and written communication skills, with the ability to build relationships and communicate professionally with vendors, employees, business partners, and stakeholders at all levels.
• Ability to adapt to changing priorities, processes, and business needs in a dynamic, growth-oriented environment.
• Self-motivated and capable of working independently while also collaborating effectively within a team.
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills for data analysis, account reconciliations, vendor statement reviews, and reporting.

Culture

• Street-Smart: Flexible and resilient in a fast-changing environment. Continuously innovate and drive constructive change while keeping a focus on the “big picture.” Exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner.
• Juice: Get things done and drive results. Lead without a title, empowering others through a can-do attitude. Look forward to the goal, mentally mapping out every checkpoint on the pathway to success.
• Teamwork: Humble, hungry, and smart. Understand how your job impacts the company’s mission. Treat others with respect, admit mistakes, give credit where it’s due, and demonstrate transparency. Exhibit positive leadership and solution-focused thinking. Support colleagues in their trials, struggles, and failures—not just their success.

Pay

Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure, and certification. The estimated pay range for this position is $47,000 USD - $63,000 USD. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions.

Benefits

• Comprehensive medical, dental, and vision plans for you and your dependents.
• 401(k) Retirement Plan with Employer Match.
• 529 College Savings Plan.
• Health Savings Account (HSA).
• Life Insurance and Long-Term Disability.
• Competitive compensation.
• Training and development programs.
• Major offices stocked with snacks and beverages.
• Collaborative and cool culture.
• Work-life balance and generous paid time off.