Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is a dynamic member of the Tools Inc. team, responsible for executing our account payable activities and providing comprehensive administrative support. This hybrid role ensures smooth office operations, delivers outstanding internal and external customer service, and maintains accuracy and compliance in financial transactions.

This is an in-office role with hours of 8:00AM to 4:30PM.

Essential Job Functions

• Process and manage accounts payable transactions: Accurately enter invoices and expenses into the ERP system, collect and organize supporting documentation, match invoices to receipts and purchase records, and ensure proper coding (GL accounts/job numbers) and tax accuracy.
• Collapse payment discrepancies: Collaborate with purchasing and receiving teams to reconcile invoice differences, validate pricing and quantities, and ensure all required documentation is complete before issuing payments.
• Support payment execution and process improvement: Prepare payments (check matching and mailing), maintain organized electronic records, manage assigned projects as a key point of contact, and proactively identify ways to improve efficiency, accuracy, and cost-effectiveness.
• Provide front-office and operational support: Serve as the first point of contact for visitors and calls while managing daily office operations, supplies, and mail.

Qualifications

• High School Diploma or equivalent required
• Minimum 2 years of experience in accounting or bookkeeping experience required, experience with accounts payable and reconciliation strongly preferred
• Current valid and clean WI Driver's License
• Previous customer service, office administrator, or hospitality experience preferred
• Experience in manufacturing environment and ERP systems preferred
• Proficiency in Microsoft Office Suite and Adobe PDF
• Strong organizational and time management skills
• Attention to detail and ability to prioritize tasks

Physical Demands

This position primarily involves sedentary work, including extended periods of sitting, and using a computer. Occasional standing, walking, and light lifting (up to 10-20 pounds) may be required, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Please Note: We are not able to offer relocation assistance or visa sponsorship for this position. Candidates must be authorized to work in the United States without current or future sponsorship.

Why Join Us

• Enjoy competitive pay and benefits, including health insurance, paid time off, and retirement plans
• Grow with a stable and expanding company that values your contributions and offers long-term career development opportunities

Benefit Overview

Tools Inc. offers great benefits, competitive pay, and a state of the art, climate-controlled facility with an on-site fitness center, a spacious training center, and kitchen/employee lounge.