Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions, customer payments, invoice approvals, purchase order matching, account reconciliations, and 1099 reporting while ensuring compliance with company policies and accounting standards.

Essential Job Functions

• Review AP invoices for appropriate documentation and approval prior to payment
• Process 3-way Purchase Order matching, enter into financial system, insure accurate general ledger coding
• Process customer payments and accurately apply to open invoices
• Respond to vendor/customer inquiries and discrepancies
• Reconcile vendor/customer statements and general ledger accounts, research and correct discrepancies
• Support the Accounting Team during quarterly and annual audits
• Generate and distribute reports as required
• Anual 1099 maintenance and filing of forms
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Sort and distribute incoming mail
• Aid with other projects as needed

Requirements

• High school diploma required; associate or bachelor's degree preferred
• Must have strong work ethic
• Well organized and a self-starter
• Ability to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Possess strong organizational and time management skills
• Basic accounting principles knowledge, documentation skills, research and resolution skills, and data analysis
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees, suppliers, and customers in a professional manner

Software/Computer Skills & Experience

• Proficient in the use of Microsoft Office Software (Word, Excel, PowerPoint, Outlook, etc.) as applies to scheduling and data management
• Proficient in Excel and Word, 10-key by touch
• Experience with PLEX Manufacturing software preferred but not required