Accounts Payable Specialist

About the role

The company is an open source programming model that can simplify code, make applications more reliable, and help developers focus on the important things like delivering features faster. The organization is on a mission to be the reliable foundation of every developer’s toolbox, and is building the team that will make that happen. The organization's values guide its team members — they are present in how individuals show up, make decisions, and work together to make an impact. The team is curious, driven, collaborative, genuine, and humble. The company is growing and is looking for those who share its values, challenge 'standard' thinking, and want to influence its future.

Responsibilities

• Own end-to-end invoice processing — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire
• Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner
• Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in the GL system of record
• Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed
• Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction
• Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations
• Vendor Management
• Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records, verify payment details before the first disbursement
• Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records
• Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder
• Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks
• T&E and Expense Management
• Administer the employee expense reimbursement process — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently
• Manage the corporate card program in coordination with Finance and HR — handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly
• Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager — the expense process should get cleaner every quarter, not stay the same
• Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership
• Month-End Close
• Prepare and post AP accrual journal entries; ensure all invoices received but not yet processed are captured before close
• Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed
• Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days
• Support the annual audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors

Qualifications

• 3+ years of full-cycle accounts payable experience; prior experience at a high-growth tech company is a strong plus
• Proven ability to manage high invoice volume without losing accuracy — stay organized, hit payment deadlines consistently, and keep the queue clear
• Hands-on experience with an AP automation platform (e.g., Bill.com, Tipalti, Airbase, or similar)
• Experience administering a T&E or expense platform — Navan, Concur, Expensify, or similar; have audited expense reports and enforced a policy, not just processed reimbursements
• Experience with a modern cloud ERP — Rillet, NetSuite, Sage Intacct, or equivalent; understand how AP flows into the general ledger and what a clean subledger looks like
• Strong Excel and Google Sheets skills — comfortable building reconciliations, pivot tables, and AP aging analysis from scratch without a template
• Working knowledge of 1099-NEC/MISC reporting requirements, W-9 collection and TIN matching, and the basics of sales/use tax applicability
• Comfortable holding the line on expense policy — can tell an employee their submission doesn’t meet policy clearly and without drama, and does not cave under pushback
• Clear, proactive communication across functions — Finance, HR, Legal, and vendors all need different things from AP, and know how to calibrate
• High attention to detail and genuine ownership mentality — AP errors have downstream consequences for vendors, the close, and the audit, and this is taken seriously
• Experience with a procure-to-pay or spend management platform such as Zip, Coupa, Airbase, or Ramp

Preferred Qualifications

• Multi-entity or multi-currency AP experience — have processed invoices across legal entities and know how intercompany and FX coding work in practice
• Experience supporting a financial statement audit — have prepared AP schedules, aging reports, and reconciliations for external auditors and know what clean documentation looks like

Benefits

• Unlimited PTO, 12 Holidays + 2 Floating Holidays
• 100% Premiums Coverage for Medical, Dental, and Vision
• AD&D, LT & ST Disability, and Life Insurance (Standard & Supplemental Available)
• Empower 401K Plan
• Additional Perks for Learning & Development, Lifestyle Spending, In-Home Office Setup, Professional Memberships, WFH Meals, Internet Stipend and more!