Accounts Payable Specialist

About the role

Join an emerging commercial real estate operating platform focused on acquiring and managing multi-tenant light industrial shallow bay properties in key metropolitan areas across the US.

Responsibilities

• Review and process invoices daily within Yardi, ensuring completeness and accuracy.
• Verify invoices are routed through the appropriate approval workflows and follow established approval policies.
• Maintain vendor records, including new vendor setups and updates to existing vendor information.
• Review and track Certificates of Insurance (COIs), ensuring required documentation is received and maintained in accordance with company policies.
• Send and manage VendorCafe invitations and assist vendors with onboarding and registration processes.
• Monitor VendorCafe compliance requirements and maintain current vendor documentation.
• Respond promptly and professionally to inquiries from vendors, employees, customers, and management regarding invoices, payment status, account information, and vendor setup requests.
• Aid with weekly payment processing, ACH runs, check runs, and urgent payment requests as needed.
• Research and resolve invoice discrepancies, payment issues, and vendor account concerns.
• Maintain accurate records and documentation in compliance with company policies and audit requirements.
• Collaborate with internal departments to ensure timely invoice approvals and payment processing.
• Aid with month-end closing activities and AP reporting as assigned.
• Identify opportunities for process improvements and increased efficiencies within Accounts Payable operations.
• Prepare 1099 information.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent work experience.
• Minimum of 2 years of Accounts Payable experience.
• Experience processing high-volume invoices.
• Strong understanding of accounts payable procedures and basic accounting principles.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational, problem-solving, and time management skills.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills along with the use of Company-approved AI tools.
• Ability to maintain confidentiality and handle sensitive financial information.
• Experience with Yardi Voyager and VendorCafe.
• Experience in commercial real estate, construction, property management, or warehouse/logistics environments.
• Knowledge of vendor compliance and certificate of insurance tracking.
• Experience with ACH and check payment processing.

Skills

• Microsoft Office Suite
• VendorCafe
• Yardi Voyager

Benefits

• Competitive base salary and discretionary bonus
• Comprehensive medical, dental, vision, life and disability insurance
• 401k Plan
• Paid office parking
• Growth opportunities within a thriving real estate company
• A collaborative and supportive work environment