ACCOUNTS PAYABLE SPECIALIST

Responsibilities

• Reconcile invoices to purchase orders and verifies pricing and quantity billed.
• Review invoice for proper tax rates, accrue use tax, as necessary.
• Resolve price and quantity discrepancies with the labs and departments.
• Obtain approval for expenditures not previously documented from departments.
• Processes invoices and other requests for payment.
• Verify checks for accuracy (payee, address, amount, etc.).
• Investigate questionable invoices and purchase orders – takes appropriate steps to resolve.
• Investigate and resolve complex vendor and invoice issues.
• Reconcile monthly vendor statements.
• Understanding of 1099 reporting requirements.
• Maintain and audit current dollar balance on all existing purchase orders.
• Supply Supervisor with payment remittance change on existing vendors.
• Aid Procurement on problem purchase orders (i.e., new vendors without proper setup information).
• Interact with departments, labs, and vendors to resolve invoice issues as well as respond to inquiries.
• Manage, sort, and allocate physical or electronic AP related mail/emails.
• Foster solid relationships with management and peers and liaise with outside consultants, TSRI personnel, and leadership.
• Answer and respond to phone calls, voicemail, messages, and email timely.
• File documents as needed, complete, and maintain electronic records.

Requirements

• High school diploma, (GED) required.
• Associate degree in relatable field or Accounting Certification preferred.
• 4+ years of accounts payable experience demonstrating advanced understanding of accounting practices.
• Exemplary data-entry and 10-key skills.
• Proficient and advanced skills with Microsoft Office software, Adobe Acrobat Pro, and virtual meeting platforms, such as Zoom.
• Willingness to learn and implement new technologies as needed.
• Advanced organizational skills with high attention to detail and excellent customer service.
• Must be self-directed with the ability to work independently and prioritize multiple tasks.
• Ability to consistently meet deadlines and work under pressure with shifting priorities.
• Excellent written and verbal communication skills.
• Must maintain confidentiality and use discretion when dealing with sensitive issues and information.
• Must be able to work in a team environment and convey positive work ethic to complete any task as requested.

Compensation

The expected hiring range for this position is $26.00 to $30.00/hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

Comprehensive Benefits Include:

• Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking