Accounts Payable Specialist

About the role

This key position will process various types of accounts payable transactions, including data entry of vendor invoices, employee expense reports, and manual check request vouchers. Additionally, this position is responsible for responding to vendor inquiries, preparing monthly general ledger account closing reconciliations, preparing monthly account reconciliations, documenting control logs, preparing 1099 forms, processing electronic files for positive pay to the bank, and maintaining the vendor master files in the accounting system.

Responsibilities

• Maintain your personal relationship with Jesus Christ and be an effective witness for Him
• Prepare all purchase order-related invoices, non-purchase order invoices, and reimbursement claims (Travel and Expense Reimbursements) for payment, including checking/reviewing invoices for backup documentation, matching the purchase order, receiving reports and invoices, resolving discrepancies, obtaining approval as needed according to the Commitment Authority Policy, and checking/reviewing the general ledger coding.
• Follow up on unpaid invoices and reconcile billing statements, including the VISA Corporate card and the P-card billing statement.
• Process checks, wires (domestic and international), and other payment instruments, and work with banking online programs. Reconcile departmental petty cash reimbursement requests, including reviewing and preparing backup documentation and GL coding.
• Maintain Accounts Payable address book and serve as a backup to other AP staff and Managers as needed.
• Prepares audit and year-end reports.
• Aids in maintaining 1099 files and Sales & Use tax reports and files.
• All other duties as assigned.

Qualifications & Experience

• High School diploma and one (1) to two (2) years related experience and/or training; or equivalent combination of education and experience.
• A background in Accounts Payable or Finance (preferred).
• Proficiency in Microsoft Excel and Outlook (required).
• Strong computer skills.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Skills

• Microsoft Excel
• Outlook

Benefits

• On-site Medical Clinic (staff and dependents)
• Medical, prescription, dental & vision insurance
• Flexible Spending Account (FSA)
• Long-term and Short-term disability insurance
• Paid Family Medical Leave
• Term Life Insurance
• 401(k) retirement savings plan
• 10 paid holidays
• 12 vacation/personal days
• 10 sick days

Pay

Commensurate with experience.

Schedule

Full-time