Accounts Payable Specialist

Major Responsibilities

• Process vendor invoices and employee expense reimbursements using Concur and Microsoft Great Plains (Dynamics)
• Review invoices and expense reports for accuracy, policy compliance, and proper approvals
• Ensure accurate general ledger coding for invoices and reimbursements
• Prepare weekly check disbursements and enter routine ACH and wire payments
• Collaborate with team members and vendors to resolve invoice and payment discrepancies
• Maintain vendor records, including collecting required tax documentation (W-9s)
• Prepare annual 1099 filings and firm use tax returns
• Record routine accounts payable journal entries
• Identify and support process improvements to enhance efficiency and accuracy
• Assist with other accounting-related duties as needed

Preferred Experience / Background / Skills

• At least one (1) year of experience in a similar role
• College-level coursework in accounting or a related business field preferred; Bachelor's degree in Accounting or a related business field preferred
• Comfortable with technology, including proficiency in the Microsoft Office suite; experience with Concur is a plus
• Strong attention to detail with a high level of accuracy
• Ability to handle confidential firm and employee financial information with discretion and professionalism
• Collaborative mindset with the ability to work effectively in a team environment
• Clear and professional written and verbal communication skills
• Strong commitment to ethics and professional standards

Working Conditions

• Typical office hours are 8:00 a.m. to 5:00 p.m., Monday thru Friday
• Hybrid schedule with 2-3 days per week in the office as determined by workload
• Ability to work extra hours as determined by workload
• Ability to sit for long periods of time
• Ability to move throughout office
• Ability to lift, carry, push, pull up to 30-50 pounds