Accounts Payable Specialist

Responsibilities

• Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing
• Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system
• Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors
• Ensure proper documentation by matching purchase orders and contracts with invoices
• Prepare and process payment batches, including checks and electronic transfers
• Monitor payment deadlines to ensure on-time disbursements
• Perform credit card and bank reconciliations
• Support month-end close activities and audit preparations
• Maintain compliance with company policies, financial regulations, and internal controls
• Assist in optimizing financial workflows and suggesting process improvements
• Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms
• Partner with internal departments to resolve payment issues or documentation gaps
• Aid senior finance team members and respond to ad hoc accounting requests
• Calculate commissions based on sales performance and company policy
• Prepare and process timely, accurate commission payments to eligible employees
• Maintain organized records of commission structures, payouts, and supporting data
• Reconcile commission reports with actual sales data and address discrepancies
• Generate reports on commission activity to support payroll and sales leadership

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• 2-3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
• Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
• Familiarity with GAAP and awareness of tax laws and regulatory compliance
• Proficiency in accounting software (e.g., QuickBooks)
• Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
• Strong attention to detail, accuracy, and organizational skills
• Effective communication and collaboration skills
• Ability to work independently and cross-functionally within a team