Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a healthcare organization in Fremont, California on a contract basis with the potential for a permanent position.

About the role

This position is ideal for someone who is comfortable managing a large invoice volume in a hands-on environment and takes pride in accuracy, organization, and dependable follow-through. The role will support core payment operations, vendor communication, and month-end activities while helping keep accounts payable records current and well maintained.

Responsibilities

• Handle the end-to-end processing of a high monthly volume of invoices, ensuring entries are completed accurately and within established timelines.
• Review invoices for proper support, assign appropriate accounting codes, and enter payment details into the financial system.
• Investigate billing issues, respond to supplier questions, and work with internal teams to correct discrepancies promptly.
• Coordinate weekly payment activity, including printed checks and ACH or other electronic disbursements.
• Compare vendor statements against internal records and resolve outstanding items to keep accounts current.
• Contribute to month-end close by preparing accounts payable support and completing assigned reconciliations.
• Maintain organized digital and physical documentation for invoices, approvals, and vendor records.
• Monitor vendor information for completeness and accuracy, updating files as needed to support smooth payment processing.

Requirements

• 2–3 years of recent experience in accounts payable.
• Proven background supporting high-volume invoice processing, preferably in a manual or less automated setting.
• Working knowledge of invoice coding and general accounts payable procedures.
• Experience with payment processing, including check runs and ACH transactions.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel for daily accounting and tracking tasks.
• Clear communication skills for handling vendor inquiries and coordinating with internal stakeholders.
• Familiarity with Workday is helpful, but not required.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.