Accounts Payable Specialist

Responsibilities

• Manage a high volume of vendor invoices, ensuring accurate coding, entry, and timely payment processing.
• Support weekly payroll preparation by reviewing time records, identifying missing entries, and entering approved hours into the payroll system.
• Cook up invoice approval follow-up and maintain organized records to support accurate accounts payable documentation.
• Aid with payment activities such as ACH transactions and check runs in alignment with internal accounting procedures.
• Verify receiving paperwork and help reinforce controls that support an effective three-way matching process.
• Contribute to the creation and refinement of standard operating procedures for accounts payable workflows.
• Provide support related to accounting system updates, including activities connected to QuickBooks and JobBOSS/E2 process changes.
• Partner with internal team members to handle additional accounting tasks as priorities shift in a fast-paced environment.

Requirements

• At least 3 years of hands-on accounts payable experience.
• Prior experience processing payroll, including weekly payroll for a small to mid-sized employee population.
• Working knowledge of invoice coding, account coding, ACH processing, and check run administration.
• Proficiency with Microsoft Excel and familiarity with accounting platforms such as QuickBooks or JobBOSS/E2.
• Ability to work independently while maintaining strong accuracy and attention to detail.
• Mechanical engineering degree preferred.

Qualifications

• Manufacturing industry experience is preferred.
• Comfortable operating in an evolving business environment with changing priorities and developing processes.