Accounts Payable Specialist

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Match invoices to purchase orders and receiving documentation
• Review invoices for proper approvals, coding, and supporting documentation
• Maintain vendor records, including vendor setup, updates, and W-9 administration
• Research and resolve invoice discrepancies, pricing variances, and vendor inquiries
• Prepare and process weekly payment runs, including checks, ACH, and wire payments
• Monitor AP aging and escalate issues as needed
• Manage annual 1099 reporting and vendor compliance activities
• Maximize available vendor discounts while supporting cash flow objectives
• Own the accounts payable process through month-end close
• Assist with reconciliations, reporting, and other accounting support activities related to AP
• Utilize Excel to analyze, reconcile, and maintain accounting data

Qualifications

• Prior Accounts Payable experience
• Strong understanding of vendor maintenance, invoice coding, and payment processing
• Microsoft Excel skills
• Excellent attention to detail and organizational abilities
• Strong communication and problem-solving skills