Accounts Payable Specialist

Responsibilities

• Handle the complete accounts payable cycle, including reviewing, coding, and entering a high volume of invoices in a timely manner.
• Reconcile purchase orders, receiving records, and invoices to confirm that payments are supported and accurate before processing.
• Evaluate employee expense submissions through Concur, verify documentation, and confirm alignment with company travel and reimbursement guidelines.
• Coincordinate ACH, wire, and check payments while helping maintain consistent payment schedules and strong vendor communication.
• Maintain vendor master data, collect required tax documentation such as W-9 forms, and assist with onboarding new suppliers.
• Use ERP and accounting platforms such as Oracle, NetSuite, ADP, or similar systems to process transactions and keep records organized for audit support.
• Assist with accruals, account reconciliations, aging analysis, and journal entry support during month-end, quarter-end, and year-end close activities.
• Partner with procurement, operations, and finance teams to resolve invoice discrepancies, improve workflow efficiency, and support compliance requirements.
• Provide documentation for internal and external audits and help uphold 1099 reporting obligations, internal controls, and regulatory standards.

Requirements

• At least 2 years of experience in accounts payable or general accounting.
• Practical knowledge of account coding, general ledger structures, and core accounting functions.
• Experience working with ERP or accounting software platforms such as Oracle, NetSuite, or comparable systems.
• Hands-on experience with Concur for expense management and familiarity with ADP or related financial services tools.
• Proficiency in Microsoft Excel, including the ability to work with pivot tables and advanced formulas.
• Strong attention to detail, sound organizational skills, and the ability to solve issues efficiently in a fast-paced environment.
• Understanding of how accounts payable activity affects cash flow, working capital, and financial reporting.
• Background in manufacturing, aerospace, defense, or other regulated environments is preferred.