Accounts Payable Specialist

Responsibilities

• Examine supplier invoices for proper authorization, assign the appropriate expense and general ledger coding, and prepare documents for accurate processing.
• Manage electronic invoice exception activity and handle invoices received outside automated channels, ensuring receipt dates and supporting details are properly documented.
• Review supplier debit memos, enter approved invoices into the system, and carry out payment cycle activities including check and ACH processing.
• Complete three-way matching when required by comparing purchase orders, receipts, and invoices before releasing items for payment.
• Partner with product, warehouse, and other internal teams to gather missing information and resolve invoices that cannot be processed as submitted.
• Reconcile supplier statements, respond to audit-related requests, and escalate discrepancies to the appropriate stakeholders for correction.
• Maintain general ledger accuracy and help maintain reliable financial records within the accounts payable function.
• Provide additional support to accounts payable leadership through cross-training, special assignments, and timely communication of unusual transaction activity.

Requirements

• A high school diploma or GED.
• 1-2 years of accounts payable or closely related accounting support experience.
• Practical experience with invoice coding, accounts payable processing, and payment runs.
• Familiarity with ACH transactions, check processing, and three-way match procedures.
• Ability to work with EDI-related invoice activity and resolve exception items efficiently.
• Proficiency in Excel, including the use of formulas for tracking and reconciliation tasks.
• Experience with Oracle or similar modern ERP platforms is preferred, and exposure to Oracle Fusion Cloud is a plus.

Qualifications

This position requires a hands-on approach to accounts payable, including attention to detail and the ability to manage high-volume transactions. Sound judgment and a detail-oriented mindset are essential for success in this role.

Skills

The ideal candidate will have a combination of technical skills and soft skills, including:

• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Effective communication and collaboration skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

Benefits

Robert Half offers competitive benefits to contract/temporary professionals, including:

• Medical, vision, dental, and life and disability insurance.
• Access to company 401(k) plan.

Pay

Compensation is commensurate with experience.

Schedule

The position is on a contract basis with the potential for a permanent role.