Accounts Payable Specialist

Responsibilities

• Review and process invoices, employee expense submissions, purchase documentation, and scheduled payment batches with a high level of accuracy.
• Enter and maintain accounts payable data in the accounting system, ensuring proper account coding and complete supporting records.
• Administer outgoing payments through checks, ACH, and card-based methods while keeping vendor files and payable documentation current.
• Research statement variances, resolve payment issues with suppliers, and provide timely, detail-focused communication to external partners.
• Support audit readiness, budgeting activities, insurance-related reconciliations, and annual information return preparation, including 1099 reporting.
• Record journal entries tied to month-end and year-end close and organize payable files in line with fiscal year setup and record retention practices.
• Prepare sales tax filings, process applicable refunds, and maintain cost tracking for organizational vehicle expenses.
• Monitor grant budgets and spending activity, maintain complete grant records, and prepare billings and reimbursement requests for funders.
• Reconcile grant revenue, review remaining balances against funding terms, and follow up on outstanding receivables to help maintain compliance.
• Provide broader assistance with financial reporting and analysis while safeguarding confidentiality and adhering to organizational policies.

Requirements

• At least 3 years of relevant experience with a degree, or 5 or more years of experience without a degree, in accounts payable, grants administration, or a similar finance function.
• Practical experience with accounts payable processes such as invoice coding, payment processing, ACH transactions, and check runs.
• Familiarity with grant-related financial tracking, including foundation grants, reimbursement requests, and expenditure monitoring.
• Proficiency with Sage Intacct and QuickBooks for transaction processing, reconciliation, and reporting.
• Strong attention to detail with the ability to manage multiple deadlines and maintain organized financial records.
• Effective communication skills and a detail-focused approach to working with staff, vendors, and funding contacts.
• Demonstrated integrity and discretion when handling confidential financial information.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred.

Skills

• Accounts Payable
• Grant Administration
• Financial Reporting
• Microsoft Office Suite
• QuickBooks
• Sage Intacct

Benefits

• Medical
• Vision
• Dental
• Life and Disability Insurance
• 401(k)

Pay

• Competitive salary based on experience and qualifications.

Schedule

• Contract position in Edgewater, Maryland.