Accounts Payable Specialist

Responsibilities

• Review incoming vendor invoices and route them to the appropriate departments to confirm purchase order alignment and supporting documentation.
• Partner with receiving teams to verify that billed goods have been delivered before invoices are approved for processing.
• Compare invoices, test records, and related paperwork to ensure transactions are complete, accurate, and properly supported.
• Enter purchase orders, invoice details, and vendor information into the accounting system with a high level of accuracy.
• Prepare payment summaries by supplier and submit documentation for internal approval prior to disbursement.
• Process scheduled check runs and other approved payments in accordance with company procedures and deadlines.
• Examine vendor statements, identify outstanding balances, and investigate discrepancies or overdue items for resolution.
• Respond to questions from suppliers and internal departments regarding invoice status, payment activity, and account details.
• Set up new vendor records in the system and maintain organized files for accounting documentation.
• Manage petty cash activity and keep related records current and balanced.

Requirements

• Prior experience in accounts payable, accounts receivable, or a similar accounting support role.
• Working knowledge of bookkeeping principles and foundational accounting practices.
• Proficiency with accounting software, spreadsheets, databases, word processing tools, and internet-based applications.
• Ability to handle invoice entry, payment processing, reporting, and record maintenance with strong attention to detail.
• Comfort working with numbers and financial data in a high-volume environment.
• Strong written and verbal communication skills, with the ability to work effectively across departments and with external vendors.

Qualifications

• A high school diploma required; an associate degree or relevant certification is preferred.
• Experience in the food or meat industry is helpful but not required.