Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a team based in Benbrook, Texas. This Long-term Contract opportunity is ideal for someone who is highly organized, attentive to detail, and comfortable managing vendor documentation, invoice processing, and payment activities. The person in this role will help keep accounts payable records accurate, support month-end tasks, and provide timely assistance with vendor-related questions.

Responsibilities

• Support daily accounts payable activities in partnership with accounting leadership, helping ensure invoices and payments are handled accurately and on schedule.
• Manage vendor setup and maintenance by reviewing records, updating documentation, and keeping files complete and current.
• Gather and track Certificates of Insurance and other required paperwork to confirm vendors meet company documentation standards.
• Review vendor information for compliance with internal policies and follow up on missing or incomplete materials.
• Process incoming invoices, assign appropriate account coding, and coordinate approval workflows when additional authorization is needed.
• Investigate payment issues, respond to vendor questions, and resolve discrepancies in a timely and thorough manner.
• Maintain organized electronic and paper records to support audit preparation and ongoing file accessibility.
• Assist with month-end close responsibilities by preparing accounts payable-related reconciliations, schedules, and reporting.
• Contribute to additional accounting and administrative tasks as needed to support the broader finance function.

Qualifications

• Experience working in accounts payable with hands-on responsibility for invoice review, payment processing, and vendor support.
• Knowledge of account coding and the ability to apply coding accurately across a high volume of invoices.
• Familiarity with ACH transactions, check runs, and standard disbursement procedures.
• Ability to maintain detailed vendor records and monitor required compliance documentation.
• Strong problem-solving skills with experience researching discrepancies and responding to vendor inquiries.
• Proficiency with accounting systems and Microsoft Office tools, especially Excel, for tracking and reporting tasks.
• High attention to detail, strong organizational skills, and the ability to manage multiple priorities effectively.