Accounts Payable Specialist

Responsibilities

• Review vendor invoices and internal purchasing documentation, verify billing accuracy, resolve discrepancies, and assign appropriate general ledger accounts and cost centers prior to processing.
• Monitor payment deadlines, obtain required approvals, and process payments within established terms.
• Maintain vendor records in the accounts payable system, including updated profile information and required tax documentation.
• Organize and retain electronic payment files for completed invoices in a clear and audit-ready format.
• Record accounts payable transactions in the general ledger and prepare monthly accrual entries, including tracking changes and reversing entries in the following period.
• Verify that check requests and wire payments are properly authorized, supported, and processed accurately.
• Assist with vendor setup tasks, including credit applications, supply order postings, and requisition preparation for approval.
• Respond to audit-related inquiries, assist with year-end tax reporting, reconcile assigned accounts, and communicate delays affecting payment status.
• Provide backup support for other accounting functions, including reporting, reconciliations, cash tracking, and fixed asset record maintenance as needed.

Requirements

• At least 3 years of hands-on accounts payable experience in a detail-oriented accounting environment.
• Solid understanding of accounting fundamentals, including invoice coding, journal entries, accruals, and month-end close support.
• Experience with accounts payable processes such as ACH transactions, check runs, payment approvals, and vendor file maintenance.
• Proficiency in Microsoft Excel and confidence using computerized accounting or financial systems for research and data entry.
• Strong analytical, organizational, and problem-solving skills with the ability to manage deadlines and work independently.
• Effective written and verbal communication skills for coordinating with vendors, internal departments, auditors, and management.

Qualifications

• Associate degree with a focus in accounting preferred; equivalent practical experience may be considered in place of formal education.

Skills

• Accounts Payable
• Microsoft Excel

Benefits

• Medical
• Vision
• Dental
• Life and disability insurance

Pay

• Competitive compensation

Schedule

• Long-term contract opportunity

Robert Half

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.