Accounts Payable Specialist

Position Summary

We are seeking an experienced Accounts Payable Specialist to manage all accounts payable activities in a fast-paced, high-volume environment. This position is responsible for processing invoices, reconciling accounts, maintaining vendor relationships, and supporting month-end close activities while ensuring accuracy and compliance with company policies.

Key Responsibilities

• Review, verify, and process a high volume of invoices while ensuring accuracy and compliance with company policies
• Prepare and execute payments through checks, ACH, and wire transfers, ensuring all supporting documentation is complete and accurate
• Reconcile the accounts payable sub-ledger to the general ledger and resolve discrepancies
• Work closely with the Accounts Receivable team to reconcile outstanding balances
• Build and maintain positive relationships with vendors while resolving payment issues and responding to inquiries in a timely manner
• Maintain organized accounts payable records and documentation for audits and internal reviews
• Prepare accounts payable reports and financial summaries for management, including outstanding liabilities and payment trends
• Ensure compliance with internal controls, accounting standards, and regulatory requirements
• Identify opportunities to improve processes and support implementation of accounts payable best practices
• Assist with month-end close activities and audit preparation
• Sort incoming mail, distribute correspondence, mail payments, file records, and perform additional administrative duties as assigned

Qualifications

• Minimum of 5 years of experience in Accounts Payable or a similar accounting role
• Associate's degree in Accounting or a related field preferred (relevant certifications will also be considered)
• Experience using Sage Intacct accounting software strongly preferred
• Advanced proficiency with Microsoft Excel, including Pivot Tables and VLOOKUP functions
• Strong understanding of accounts payable, accounts receivable, and general ledger accounting principles
• Excellent attention to detail with strong organizational and time management skills
• Accurate and efficient data entry skills
• Strong communication and customer service skills
• Proactive problem-solving abilities with excellent follow-up skills
• Intermediate to advanced proficiency with Microsoft Office 365
• Ability to maintain confidentiality and handle sensitive financial information with discretion

Preferred Qualifications

• Experience working in a high-volume transaction environment
• Experience supporting month-end close and audit activities
• Knowledge of accounting process improvements and workflow optimization