Accounts Payable Specialist

About the Role

As our Accounts Payable Specialist, you will be a cornerstone of our finance department, directly contributing to our organizational stability and operational efficiency. You'll play a vital role in upholding our financial integrity by expertly managing invoice processing, ensuring timely vendor payments, and fostering robust supplier relationships. This position is key to meticulous cash flow management within our fast-paced healthcare financial operations, utilizing your precision to support our critical mission.

Responsibilities

• Meticulously review, code, and enter invoices, ensuring accuracy and adherence to company policies and regulatory requirements.
• Manage vendor communications, resolving discrepancies and cultivating positive relationships to streamline payment processes.
• Execute payment runs, reconcile vendor statements, and prepare various financial reports to support month-end close activities and audit preparations.
• Contribute directly to safeguarding our assets and optimizing our financial resources.
• Utilize OCR and imaging technology to process high volumes of invoices, resolving exceptions, validating key data fields, and ensuring compliance with approval policies.
• Process invoices via Lawson ERP with 3-way match, reconcile POs, resolve EDI issues, and proactively address processing delays by collaborating with relevant teams.
• Manage internal and external inquiries, investigate vendor statements, facilitate credit hold resolution, and maintain strong vendor relationships through effective communication.
• Execute various daily payment runs (checks, ACH/EFT, ePayables), review pre-run reports to prevent payment failures, and manage void checks and stop payments.
• Determine proper invoice routing, resolve invalid routing issues through research, and effectively prioritize tasks within multiple invoice processing queues.
• Onboard new vendors, ensure W-9/W-8 compliance, and conduct due diligence to identify and report potential fraud risks.

Requirements

• 3 (three) years of experience in an accounts payable role
• 3 (three) years of experience using financial/accounting software packages

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent work experience (preferred)

Skills

• Keen attention to detail
• Strong organizational skills
• Solid understanding of accounts payable best practices
• Proficiency with accounting software (e.g., ERP systems) and MS Office Suite, particularly Excel
• Effective communication skills for professional correspondence with vendors and internal stakeholders
• Proactive approach to problem-solving