Accounts Payable Specialist

Job Duties And Responsibilities

• Open and sort incoming mail for accounts payable
• Review invoices for purchase order numbers and attach purchase orders to invoices if applicable
• Follow up with vendors on statements and issues if applicable
• Research accounts payable invoices received that do not have PO’s but are required to have one
• SUBMIT incoming accounts payable invoices to management for approval
• ENTERS accounts payable invoices into the system
• COMMUNICATE via email or verbally with the billing department regarding invoices that are billable back to customers
• DISTRIBUTE signed checks as required
• PERFORMS filing and copying tasks
• CONTACT vendors to obtain open invoices
• AID in MONTHLY closing
• Maintain confidentiality of work related information and materials

Requirements

• High School diploma is required
• 5-7 years of basic accounting experience
• Understanding of Accounts Payable and Accounts Receivable
• Proven experience in data entry
• Strong experience with Excel
• Strong experience with QuickBooks
• General knowledge of Microsoft Office Suite
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to analyze data and processes
• Excellent organization and time management skills
• Effective communication and interpersonal skills
• High level of professionalism and integrity
• Ability to maintain strict confidentiality
• Decision Making Ability

Working Conditions

• Work is performed in an office environment
• Requires the ability to operate standard office equipment and keyboards
• Consists of sedentary work
• Ability to lift up to 10 pounds
• Substantial movements of the hands, wrists, and/or fingers
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen