Accounts Payable Specialist

Job Duties

• Cook up with internal divisions within the Office of the County Engineer, Harris County Precincts, and external agencies to support accounts payable activities.
• Initiate and manage purchase orders, addendums, and replacements in PeopleSoft.
• Receive, review, and process invoices through eBuilder, OpenText, Tririga, and PeopleSoft in accordance with County procedures.
• Review and approve invoices in OpenText to ensure accuracy, completeness, and compliance.
• Cook up directly with vendors to resolve invoice discrepancies, payment issues, and documentation requirements.
• Monitor purchase order balances and allocate payments to the appropriate accounts.
• Support the processing of Requests for Proposals (RFPs), as assigned.
• Conduct research and compile, assemble, and analyze financial and operational data to support departmental needs.
• Ensure timely processing of invoices and related tasks to meet established deadlines.
• Perform other duties as assigned.

  Requirements

  • Education: High School diploma or equivalent.
  • Experience: 3 years of verifiable Accounts Payable experience.
  • Knowledge, Skills & Abilities (KSAs): Office 365 Experience (Outlook, Word, Excel), Adobe PDF, Strong written and verbal skills for effective communication with various government agencies and the public, Strong organizational skills in managing records and files, Analytical skills and attention to detail - review invoice coding/images, Accuracy and efficiency - input data promptly and accurately, Ability to learn new software quickly and adapt to procedural changes easily, Ability to prioritize daily tasks effectively and handle multiple assignments within deadlines, Possession of a valid Texas driver's license, a good driving record, and the ability to operate a county vehicle, Consistent attendance, punctuality, and reliable presence for scheduled work, Build and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy.

  Emergency Deployment & Continuity of Operations Requirement

  • In Accordance With Harris County’s Continuity Of Operations Plan (COOP) Policy, This Position Is Subject To Emergency Response And Deployment Protocols.
  • The Employee May Be Designated As Supporting a Mission Essential Function (MEF) And Must:
  • Participate in the classification process of departmental staff based on MEF responsibilities.
  • Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events.
  • Confirm work assignments with their supervisor prior to reporting to any worksite during such events.
  • Remain flexible in assuming alternative duties as directed to support County operations continuity.

  Preferences

  • Education: Bachelor’s degree in accounting, finance, business administration, or related field.
  • Experience: Experience with Invoice OCR - Workflow Management Systems, Experience with complex procure-to-pay solutions Systems, Experience developing and delivering training.
  • Knowledge, Skills & Abilities (KSAs): Knowledge of the PeopleSoft ERP system, Proficient in Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio), Ability to exercise flexibility in accommodating shifting priorities, demands, and schedules, Working knowledge of Harris County government and procedures, Knowledge of eBuilder project management software.