Accounts Payable Specialist

Duties and Responsibilities

• Maintain daily AP Inbox to receive invoices, code and post them.
• Review consultant invoices, ensure they are coded to the correct General Ledger and cost centers according to budgets, and distribute to Project Managers for approval.
• Cook with Project Managers and Project Accountants for project reclassifications or adjustments.
• Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents, and adherence to company policies.
• Send employee expense summaries to HR for processing each payroll period.
• Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner.
• Record and post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate.
• Perform bank reconciliations for CDN and USD Bank.
• Complete month end tasks such as clearing suspense accounts, balancing intercompany AP, and preparing accrual lists, if any.
• Prepare credit applications for new vendors, set up new vendors in the system, enroll EFT/ACH, etc.
• Prepare weekly invoice batches for ACH Payments for review/approval.
• Aid in other accounting-related activities as required.

Required Skills

• Successfully completed related post-secondary education, equivalent to a college diploma in accounting.
• Possess knowledge of general accounting principles and guidelines.

Required Experience

• 5-10 years of general accounting experience (Accounts Payable).
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.

Benefits

• Comprehensive benefits package including medical, dental, vision and life insurance.
• Short and long-term disability insurance.
• A 401(k)-retirement savings plan with employer contributions.
• Access to Wellness and Employee Assistance Program (EAP) programs.

Pay

Salary Range: $50,000.00 - $75,000.00 /annually