Accounts Payable Specialist

About the role

We are seeking an Accounts Payable Specialist to join our team. This role plays a crucial part in ensuring the accuracy and efficiency of our financial operations.

Responsibilities

• Process and review vendor invoices, expense reports, and check requests for accuracy and compliance with company policies
• Use AI tools to improve the efficiency and accuracy of invoice processing, reconciliation workflows, vendor communication, and reporting tasks
• Prepare and execute payment runs including checks, ACH, and wire transfers in a timely and accurate manner
• Reconcile vendor statements and resolve discrepancies quickly, maintaining strong relationships with vendors and internal stakeholders throughout
• Maintain accurate and well-organized accounts payable records and documentation across all systems
• Aid with month-end and year-end closing activities including accruals and reconciliations
• Communicate with vendors and internal teams to resolve payment issues or inquiries professionally and promptly
• Ensure compliance with GAAP principles and internal accounting procedures at all times
• Support the accounting team with special projects, audits, and reporting needs as assigned

What Sets You Apart

• 1 to 3 years of experience in accounts payable, accounting, or a related finance role
• An AI-native mindset. You actively use tools such as ChatGPT, Claude, or AI-assisted accounting and productivity platforms to improve accuracy, reduce manual work, and process information more efficiently — and you can speak to the impact
• Strong knowledge of accounts payable processes and core accounting principles, including GAAP
• Proficiency in accounting software such as QuickBooks, SAP, or Oracle, and strong working knowledge of Microsoft Excel
• Exceptional attention to detail and organizational skills — you catch errors before they become problems and maintain records that others can rely on
• Strong communication and interpersonal skills with a customer-service mindset toward both vendors and internal partners
• Proactive and collaborative problem solver who takes initiative and follows through
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience
• AI Capability Expectation: Candidates should be prepared to discuss how they are currently using AI in their accounting or finance work. This includes: Specific tools in active use and how they support invoice processing, reconciliation, reporting, or vendor communication, Measurable impact such as improved processing accuracy, reduced cycle times, or increased capacity to manage transaction volume, How you use AI responsibly when handling sensitive financial data and ensuring compliance with accounting standards, Bonus: examples of AI-assisted workflows or automation that improved accuracy or efficiency in an accounts payable or finance function

Compensation

$45,000 to $52,000 per year, depending on qualifications. Eligible for annual company bonus program or commission incentive based on role. Compensation will depend on factors including educational background, skills, and professional experience.

Benefits

• Hybrid work schedule
• Health insurance through Cigna (medical and dental)
• Vision coverage through VSP
• Pharmacy benefits through Optum
• FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options
• 401(k) and Roth 401(k) with company match
• Pet discount program with PetAssure
• Norton LifeLock identity theft protection
• Employee Assistance Program through NYLGBS
• Fertility benefits through Progyny
• Commuter benefits
• Company-paid Short-Term and Long-Term Disability
• Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity
• Discounts and rewards through BenefitHub

Our Operating Standard

We operate with discipline, clarity, and accountability. The ability to effectively leverage AI to improve speed, quality, and output is an expectation in this role, not a preference.

EEO Statement

MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.