Accounts Payable Specialist

Essential Duties

• Process vendor invoice for payment and review monthly statements.
• Enforce PO Policy throughout organization.
• Process non-PO’s and ensure accurate coding and approval.
• Ensure vendor master remit-to is accurate and add/update banking information as needed.
• Calculate and prepare monthly Accounts Payable accruals.
• Back-up to initiate weekly wire proposal and initiate wire payments in JPMorgan Chase website portal as well I/CO.
• Run weekly ACH payment proposals and obtain necessary approvals for release.
• Initiate weekly check-run proposal, obtain necessary approvals.
• Match up paid invoices to check copies and file. Mail checks.
• Perform AP balance sheet reconciliations.
• Review the open receiver report (GR/IR), resolve and correct receiving discrepancies.
• Answer vendor queries and research problems.
• Responsible for sorting and distributing the mail for the department.
• Review SAP exception and blocked report.

Additional Duties

• Support efforts for internal/external audit requirements.
• Participate in SOX testing.
• Review the accounts payable files and collect W-9’s from applicable vendors.
• Perform archiving for the department.
• Participate in physical inventories.

Essential Requirements

• Intermediate knowledge of accounting procedures.
• Minimum 5-years AP experience in Manufacturing.
• Excellent keying skills.
• Excellent written/verbal communication skills.
• Must be proficient in Microsoft Excel.
• Must possess ability to change and adapt to new systems.
• Must be self-motivated.
• Must be deadline oriented.
• Must be well-organized.
• Must be able to multi-task.
• Must be able to work independently on project related assignments & present feedback in an organized manner.
• Working knowledge of SAP a plus.

Experience & Educational Requirements

• High School Diploma with 10 years of Accounts Payable experience in manufacturing industry;
• or, Associate’s Degree in Accounting or Business Administration with 2 years Accounts Payable experience.