Accounts Payable Specialist

Essential Functions

• Reviews, verifies, and processes vendor invoices for payment, ensuring expenditures are charged to appropriate accounts and proper approval has been documented.
• Prepares and processes check runs and ACH payment batches.
• Maintains supplier records ensuring the accuracy of critical data fields for payment compliance and 1099 reporting.
• Ensures accuracy of Financial Records by reconciling Vendor Statements and resolving any discrepancies in a timely manner.
• Identifies invoices subject to Use/Sales Tax and applies proper tax coding in accordance with company and state guidelines.
• Provides excellent customer service to vendors and internal stakeholders regarding payment-related inquiries.
• Assists in month end closing processes by providing necessary reports and documentation to Finance Department.
• Develops and implements efficient Accounts Payable processes and procedures.
• Supports Management Team with reports, ad-hoc tasks, and other projects as assigned.

Qualifications

• A high school diploma is required; an Associates or Bachelor's Degree in Business/Accounting is preferred.
• Strong attention to detail, organizational skills, and the ability to multitask are essential.
• Reliability and extreme trustworthiness are required.
• The ability to maintain confidentiality and meticulous records is necessary.
• Proficiency in Microsoft Office Suite or related programs is required.
• The ability to learn other accounting software systems is beneficial.

Work Environment

• The majority of the time is spent in an office environment.
• Prolonged periods of sitting at a desk and working on a computer are common.
• Occasionally lifting and/or moving up to 25 pounds may be required.