Accounts Payable Specialist

Responsibilities

• Process vendor invoices and payment requests, ensuring accuracy, proper approvals, and correct general ledger coding.
• Perform invoice matching activities (2-way and 3-way match, as applicable) and resolve discrepancies related to pricing, quantities, or documentation.
• Prepare and execute scheduled and ad hoc payment runs, including ACH, check, and wire payments.
• Maintain accurate vendor records, including payment terms, remit-to information, banking details, and tax documentation.
• Respond to vendor inquiries and statements, research aged balances, and communicate resolution status clearly and professionally.
• Support month-end close activities related to accounts payable, including documentation and AP schedules as assigned.

Requirements

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.
• 2–5 years of hands-on accounts payable experience in a professional accounting environment.
• Experience in a manufacturing, distribution, or regulated industry strongly preferred (pharmaceutical experience is a plus).
• Strong working knowledge of accounts payable fundamentals, including invoice processing, payment terms, and vendor maintenance.
• Experience using ERP or accounting systems and electronic invoice workflows.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
• Strong written and verbal communication skills with the ability to interact effectively with vendors and internal stakeholders.

Qualifications

We are looking for applicants with:

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.
• 2–5 years of hands-on accounts payable experience in a professional accounting environment.
• Experience in a manufacturing, distribution, or regulated industry strongly preferred (pharmaceutical experience is a plus).
• Strong working knowledge of accounts payable fundamentals, including invoice processing, payment terms, and vendor maintenance.
• Experience using ERP or accounting systems and electronic invoice workflows.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
• Strong written and verbal communication skills with the ability to interact effectively with vendors and internal stakeholders.

Skills

• Strong working knowledge of accounts payable fundamentals, including invoice processing, payment terms, and vendor maintenance.
• Experience using ERP or accounting systems and electronic invoice workflows.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
• Strong written and verbal communication skills with the ability to interact effectively with vendors and internal stakeholders.

Benefits

• 401(k) with company match
• Health, vision, and dental Insurance
• Childcare expense reimbursement
• Tuition reimbursement
• Anual bonus eligibility
• Annual merit increases
• Paid Time Off and Flexible Holidays