Accounts Payable Specialist

Responsibilities

• Process vendor invoices accurately and timely within NetSuite.
• Review, code, and verify invoices through three-way matching (purchase order, receiving documentation, and vendor invoice).
• Ensure invoices have appropriate approvals and supporting documentation before processing.
• Investigate and resolve invoice discrepancies by working with Purchasing, Operations, and vendors.
• Prepare and process weekly payment runs, including checks, ACH, wire transfers, and electronic payments.
• Ensure vendor payments are made accurately and on time to maintain positive supplier relationships.
• Reconcile vendor statements and resolve outstanding balances or payment discrepancies.
• Maintain accurate vendor records, including W-9s, banking information, payment terms, and tax documentation.
• Respond promptly and professionally to vendor inquiries regarding invoices and payment status.
• Aid in month-end close activities, including accounts payable reconciliations, accruals, and reporting.
• Maintain organized accounting records and supporting documentation.
• Support annual audits by preparing requested accounts payable documentation.
• Aid in accounts receivable, general ledger activities, and other accounting functions as needed.
• Collaborate with cross-functional teams to ensure accurate financial reporting and efficient processes.

Requirements

• High school diploma or GED required
• 2–5 years of accounts payable or accounting experience preferred
• Experience with three-way invoice matching and purchase order processing
• Strong understanding of accounts payable principles and accounting procedures
• Intermediate to advanced Microsoft Excel skills
• Strong organizational, analytical, and reconciliation skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently while collaborating effectively across departments

Qualifications

• Experience using NetSuite ERP
• Experience in manufacturing, oil & gas, industrial, or project-based environments
• Knowledge of month-end close processes and accrual accounting
• Experience supporting internal or external audits
• Familiarity with vendor management and payment processing, including ACH and wire transfers
• Continuous improvement mindset with experience enhancing accounting processes and internal controls

Skills

• Microsoft Excel
• Attention to detail
• Communication skills
• Organizational skills
• Collaboration

Benefits

• Equal Opportunity Employer

Pay

• Negotiable based on experience and qualifications

Schedule

• Full-time