Accounts Payable Specialist

About the role

Be part of something uniQue iQ Credit Union is a great place to work and grow and we're looking for people like you to join our exceptional team. At iQ, you’ll find a healthy work-life balance, great benefits, an unwavering commitment to our members and the communities we serve, and a positive environment that empowers you to grow personally and professionally. We love where we work and we know you will, too!

Essential Duties

• Manage high-volume accounts payable processing for 600+ vendors, ensuring accuracy, timeliness, and exceptional internal customer service.
• Process invoices from receipt through payment, including approval review, coding, data entry, and payment scheduling.
• Administer vendor payments through check, ACH, wire, and other approved payment methods.
• Review and process employee expense reports, corporate credit card transactions, and reimbursements.
• Maintain vendor records and payment information within accounting and financial systems.
• Research and resolve invoice discrepancies, payment issues, vendor inquiries, account variances, and coding questions.
• Balance and reconcile assigned general ledger accounts, ensuring accuracy, compliance, and timely resolution of outstanding items.
• Prepare and post general ledger entries, adjustments, and accounting transactions as needed.
• Analyze financial records and identify discrepancies, escalating issues as appropriate.
• Support branches and departments by providing financial information and assistance.
• Utilize Excel and accounting software to reconcile data, validate payment files, and support reporting activities.
• Support month-end, quarter-end, and year-end accounting processes, including reconciliations, accruals, 1099 reporting, and outstanding payment reviews.
• Monitor AP workflows and approval queues to ensure invoices are processed within established service levels.
• Maintain knowledge of Credit Union policies, procedures, and regulations related to assigned responsibilities.
• Ensure financial transactions are completed accurately and in accordance with established policies, procedures, and internal controls.
• Identify opportunities to improve accounts payable, reconciliation, and payment processes to increase efficiency and accuracy.
• Balance and reconcile assigned General Ledger (GL) Accounts with supporting backup monthly or quarterly. Analyze GLs for accuracy, consistency, and compliance with policy. Inform the Accounting Manager and/or Controller of discrepancies requiring special attention. Ensure outstanding items are cleared in a timely manner and are clearly identified.
• Demonstrate strong regulatory knowledge applicable to this position and understand and comply with government regulations with particular emphasis on the Bank Secrecy Act (BSA), US Patriot Act and related regulations.
• Actively participate and fulfill expectations in the Credit Union Email Security Awareness Program as outlined in the Information Security Program Acknowledgement document.

Qualifications

• Experience: One year to three years of similar or related experience. One-year financial institution experience preferred, and familiarity with basic accounting/bookkeeping functions preferred. Accounts Payable experience required.
• Education: A two-year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in-house training or apprenticeship program.