Accounts Payable Specialist

About You

You’re an organized, detail-oriented individual who’s ready to start building your career in Accounts Payable. You’re comfortable working with numbers, reviewing invoices, and learning full-cycle payables in a project-focused environment. You communicate clearly, stay on top of deadlines, and enjoy supporting a team while developing your skills under the guidance of a supervisor. You’re eager to learn, reliable, and motivated to grow in an operations-driven role. A lifelong learner, you want to keep growing intellectually and professionally. You know how to prepare winning proposals and exceed clients’ expectations. Collaborating with colleagues with diverse expertise is exciting for you, and you are also comfortable working independently. People thrive under your coaching. Quality management and integrity are among your strongest principles.

About Integral

Integral Consulting Inc. is a science and engineering firm delivering sound technical solutions to meet today’s challenges in the health, environmental, and natural resource arenas. We are a values-driven collaborative team that is as passionate about company culture as we are about the work we do for our clients. Since our founding in 2002, we have operated with a demonstrated commitment to the well-being, diversity, and professional development of our staff and an equal commitment to strong partnerships with our clients and teaming partners. We are a company where people come to solve today’s toughest environmental challenges through innovative ideas, exceptional teamwork, and dedication to accuracy and technical quality.

About The Job

We are currently seeking an Accounts Payable Specialist plays a key role in supporting accurate, timely, and well-organized financial operations. This position is responsible for managing invoices and expenses, maintaining vendor and subcontractor records, and ensuring proper coding and documentation within the accounts payable and project management systems. The role works closely with vendors, subcontractors, project managers, Billing, and Accounts Receivable to resolve questions, support payment processing, and maintain smooth financial workflows. This specialist also contributes to regular payment runs, assists with vendor setup and compliance, and provides team coverage as needed to keep accounts payable operations running efficiently. This position may offer in-office, remote, or hybrid opportunities based on the candidate’s location and the needs of the organization.

Requirements

• Manage the accounts payable mailbox, respond to vendor and internal inquiries, and review incoming invoices and expense reports.
• Enter invoices into the accounts payable approval system and ensure accurate project coding.
• Cook up with approvers to support timely invoice review and posting.
• Cook up with new vendors in Vantagepoint, including collecting and validating W-9s, ACH details, and banking information.
• Maintain and update vendor W-9 data to support accurate 1099 reporting.
• Identify and coordinate urgent payments with vendors and project managers for scheduled payment runs.
• Organize and maintain digital filing systems within Vantagepoint and SharePoint.
• Communicate effectively with subcontractors, vendors, project teams, Billing, and Accounts Receivable.
• Support payment processing activities, including ACH research, wire transfers, and resolving vendor payment questions.

Qualifications

• Hold an associates degree in accounting, finance, or similar field.
• The Ideal Candidate Will Have 1+ years of experience in a similar position.
• Strong computer skills including advanced knowledge of MS Office products (Word, Excel, and PowerPoint).
• Experience with Deltek® VantagePoint accounting software.
• Excellent written and oral communication skills.
• A desire to grow both intellectually and professionally.
• Strong organizational abilities.
• Ability to work independently and within a multidisciplinary team of scientists and engineers.

Compensation

Compensation is commensurate with experience and internal equity, within the listed range. An employee’s total compensation package includes annual salary; company-subsidized (employee and family) medical, dental, and vision insurance; 401(k) participation with a company match of 1% to 4% of annual compensation; company-paid life and short- and long-term disability insurance; paid sick leave (10 days), paid vacation (10 days), and paid holidays (9 days) per year; and the potential for an annual discretionary bonus based on company performance.