Accounts Payable Specialist

Responsibilities

• Process vendor invoices accurately and efficiently within NetSuite
• Prepare ACH, wire, and other electronic vendor payments
• Manage vendor onboarding, payment portals, W-9 documentation, and banking information
• Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies
• Monitor multiple AP inboxes and respond promptly to internal and external inquiries
• Review, audit, and process employee expense reports through the company's expense management system
• Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
• Partner with site leaders and department managers to obtain invoice and expense approvals
• Perform monthly corporate credit card coding and reconciliations
• Prepare and file annual 1099s for multiple legal entities
• Support audits, reporting requests, compliance initiatives, and special projects
• Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies

Requirements

• 4+ years of progressive Accounts Payable experience
• Experience preparing and filing annual 1099s
• Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar)
• Experience supporting multiple business entities, locations, or operating companies
• Strong understanding of accounts payable processes, controls, and best practices
• Advanced attention to detail with exceptional organizational skills
• Strong Microsoft Excel skills
• Excellent communication and customer service skills
• Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently
• Experience with NetSuite ERP preferred
• Experience processing ACH, wire transfers, and electronic vendor payments preferred
• Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred

About Headlands Research

Headlands Research is a leading integrated clinical trial site organization with locations across the United States and Canada. Our mission is to improve lives by advancing innovative medical therapies, while making clinical research more accessible for patients and communities. We believe our people are our greatest asset, and we're committed to creating an environment where talented professionals can grow their careers while making a meaningful impact on healthcare.

Pay Range

Remote Pay Range: $60,000 - $65,000 USD

Equal Opportunity Employer

We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.