Accounts Payable Specialist

Compensation: $20.00 to $30.00 per hour

About the Role

This entry-level Finance role provides a unique opportunity for a Mille Lacs Band of Ojibwe Member to develop foundational financial, analytical, and professional skills while gaining hands-on experience in Finance operations. The position is designed to support career growth through mentorship, training, and practical experience, creating a pathway for advancement into increasingly responsible Finance and leadership roles within the organization.

Responsibilities

• Oversee the organization’s day-to-day financial transactions, including accounts payables, corporate credit card and expense reports, month-end expense accruals, prepaid expenses, and other specialized tasks.
• Electronically sort, disperse, and file incoming emails.
• Accurately enter invoices for payment and match the purchase order(s) and receiving document(s) where applicable.
• Collaborate with Procurement, Shipping and Receiving, internal departments, and suppliers to resolve discrepancies in purchase orders, receivers, and related invoices.
• Verify daily invoice entries and investigate and resolve problems associated with processing of invoices.
• Responsible for the timely payments to suppliers while complying with payment terms.
• Prepare settlement runs for multiple payment types including Virtual Card, electronic (EFT & ACH), Wires, and check while including discounts, and use programs or portals for payments as needed.
• Prepare checks for suppliers in accordance with accounting policies and procedures.
• Communicate with suppliers to activate and maintain EFT payments, reduce fraudulent activity, and maintain confidentiality of banking information.
• Track withdrawals and prepare settlement runs for suppliers that auto-withdraw (ACH) payments from our bank.
• Reconcile monthly supplier statements against invoices recorded in the accounting system and work with suppliers to resolve discrepancies.
• Update, organize, and securely maintain supplier invoices, statements, and entry notes within online files for multiple companies.
• Responsible for month-end close preparation with research for accruals and input of journal entries on a timely basis for each individual company to properly reflect financial performance.
• Prepare account reconciliations while identifying errors in posting or omissions by applying appropriate accounting standards.
• Assist with preparing information for external annual audits and GRA internal audits.
• Maintain suppliers' current information, W9 yearly updates, 1099 status, and license status.
• Keep informed of regulatory requirements and best practices in accounting.
• Actively work towards best practices including analyzing business processes, making recommendations on improvement, and working with business management to affect the desired goal.
• Cross-train with other departments and assist teammates as needed.
• Participate in special projects and handle other duties and/or tasks as assigned that are related to this role.

Requirements

• Mille Lacs Band of Ojibwe Member
• Associate degree or higher from an accredited school in Accounting, Finance, related field, or 2+ years of work experience as an accountant or a similar role.
• Must have at least two years of experience in accounting or a related field.
• Must be able to secure a license from Gaming Regulatory Authority.
• Mille Lacs Band Member and American Indian preference will be exercised in the hiring process.

Skills

• Ability to self-manage time and multi-task.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills with all levels and departments, both internal and external.
• Displays a prominent level of maturity, discretion, tact, judgment, and the ability to deal with confidential matters.
• General understanding of Microsoft Office Suite, with experience in Microsoft Excel, Outlook, and a cloud-based communication and retention system, such as Microsoft Teams.
• ERP system experience preferred, accounting system experience required.

Benefits

• A variety of competitively priced health benefits and supplemental insurances.
• Parental leave.
• 401k.
• Tuition reimbursement.
• Birthday and anniversary gifts.

Work Environment

Position offers hybrid flexibility, with scheduled required days in-office to fulfill duties of the job, attend meetings, and as required by management.