Accounts Payable Specialist

About the role

The Accounts Payable Specialist supports the Finance & Budget Department within the Office of the County Engineer (OCE) by ensuring the accurate, timely, and compliant processing of accounts payable transactions. This role plays a key role in supporting Countywide Procure-to-Pay (P2P) initiatives to enhance pre-invoice processing, increase consistency in documentation requirements, and establish efficient, standardized processing timelines.

Responsibilities

• Cook up and manage purchase orders, addendums, and replacements in PeopleSoft.
• Receive, review, and process invoices through eBuilder, OpenText, Tririga, and PeopleSoft in accordance with County procedures.
• Review and approve invoices in OpenText to ensure accuracy, completeness, and compliance.
• Cope with vendor disputes, payment issues, and documentation requirements.
• Monitor purchase order balances and allocate payments to the appropriate accounts.
• Support the processing of Requests for Proposals (RFPs), as assigned.
• Conduct research and compile, assemble, and analyze financial and operational data to support departmental needs.
• Ensure timely processing of invoices and related tasks to meet established deadlines.
• Perform other duties as assigned.

Requirements

• Education: High School diploma or equivalent.
• Experience: 3 years of verifiable Accounts Payable experience.
• Knowledge, Skills & Abilities (KSAs): Office 365 Experience (Outlook, Word, Excel); Adobe PDF; Strong written and verbal skills for effective communication with various government agencies and the public; Strong organizational skills in managing records and files; Analytical skills and attention to detail; Review invoice coding/images; Accuracy and efficiency; Input data promptly and accurately; Ability to learn new software quickly and adapt to procedural changes easily; Ability to prioritize daily tasks effectively and handle multiple assignments within deadlines; Possession of a valid Texas driver's license, a good driving record, and the ability to operate a county vehicle; Consistent attendance, punctuality, and reliable presence for scheduled work; Build and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy.

Preferences

• Education: Bachelor’s degree in accounting, finance, business administration, or related field.
• Experience: Experience with Invoice OCR - Workflow Management Systems; Experience with complex procure-to-pay solutions Systems; Experience developing and delivering training.
• Knowledge, Skills & Abilities (KSAs): Knowledge of the PeopleSoft ERP system; Proficient in Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio); Ability to exercise flexibility in accommodating shifting priorities, demands, and schedules; Working knowledge of Harris County government and procedures; Knowledge of eBuilder project management software.