Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, vendor payments, and expense reimbursements for a multi-location Ear, Nose, and Throat (ENT) Management Services Organization (MSO).

Essential Duties And Responsibilities

• Process high-volume vendor invoices accurately and timely through the accounts payable system.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Review invoices for proper approvals, coding, and compliance with company policies.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor files, including W-9s, payment terms, and tax documentation.
• Respond to vendor inquiries professionally and resolve payment issues.
• Monitor AP aging reports and ensure timely payment to maximize discounts and avoid penalties.
• Process employee expense reimbursements according to company policy.
• Assist with monthly, quarterly, and year-end closing activities, including AP accruals.
• Support annual audits by providing requested documentation and reconciliations.
• Ensure compliance with HIPAA, internal controls, and accounting policies where financial processes intersect with protected information.
• Collaborate with practice administrators and department managers regarding invoice approvals and budget questions.
• Identify opportunities to improve AP workflows and implement process efficiencies.
• Maintain organized electronic and physical financial records.

Qualifications

• Education: Associate degree in Accounting, Finance, or Business preferred.
• Equivalent combination of education and relevant experience may be considered.
• Experience: 2–5 years of accounts payable experience required.
• Healthcare or physician practice experience strongly preferred.
• Experience supporting multi-entity or multi-location organizations is preferred.
• Experience with ERP or accounting software such as Sage Intacct, Microsoft Dynamics GP, Oracle NetSuite, QuickBooks Enterprise, or similar systems preferred.