Accounts Payable Specialist

Key Responsibilities

• Perform three-way matching of purchase orders, invoices, and receipts to ensure accuracy
• Process and enter invoices into accounting systems with high attention to detail
• Manage weekly payment runs, including checks, ACH, and wire transfers
• Monitor and manage AP email inbox, responding to vendor and internal inquiries
• Reconcile vendor statements and resolve discrepancies
• Perform bank reconciliations and assist with general ledger entries
• Support month-end closing processes, including accruals and reporting
• Maintain accurate financial records and documentation
• Collaborate with internal departments to ensure proper invoice approvals and coding
• Identify and resolve invoice or payment discrepancies in a timely manner
• Assist with process improvements to increase efficiency and accuracy

Qualifications

• Strong understanding of accounts payable processes and basic accounting principles
• High level of accuracy and attention to detail
• Ability to prioritize work and manage multiple tasks effectively
• Strong organizational and time management skills
• Ability to communicate professionally with internal teams and external vendors
• Self-motivated with the ability to work independently and meet deadlines
• Knowledge & Skills Required: Proficiency in Microsoft Office, particularly Excel; Experience with accounting software and ERP systems; Working knowledge of GAAP principles; Strong data entry and reconciliation skills; Problem-solving abilities and analytical thinking

Education & Experience

• High School Diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting or related field preferred
• Minimum of 2 years of Accounts Payable or vendor payables experience required

Compensation

The recruiting base pay range for this full-time position is $25.00–$27.00 per hour. Within the base pay range, individual compensation is determined by job-related skills, experience, and relevant education or training.

Benefits

• Medical, dental, and vision coverage
• 401(k) with company matching
• Flexible spending account (FSA) and health savings account (HSA)
• Company-paid life insurance
• Employee assistance program (EAP)
• Paid time off (PTO)
• Tuition reimbursement