Accounts Payable Specialist

Principal Duties and Responsibilities

• Responsible for the data entry of Wire and ACH payments
• Responsible for check run in Appworx.
• Responsible for check processing of Stop payments, Reissues and Voids.
• Perform inquires and send void list through Bank and Banner databases including keeping records of all actions related to this process.
• Prepare Journal Vouchers to make corrections to accounts
• Primary management support for all Banner testing including major upgrades.
• Annually reviews and recommends to management any Accounts Payable procedural changes.
• Maintains spreadsheets of individual's taxable income to be submitted to Payroll.
• Audits, processes and enters all Direct Pays
• Audits, processes, and data enters for employee/student reimbursements.
• Process and data entry for specialized payments, disbursement vouchers, petty cash vouchers, student refunds, OfficeMax invoices, and all non-routine/exception based payments.
• Process and data entry for Physical Plant and Dining invoices
• Assist in Representation of Accounts Payable Department on various teams to insure Banner Standards and IRS Guidelines are met
• Back up travel and any other duties when employees are not available.
• Aid employees and outside vendors with questions, payments and problems.
• Aid with initial and ongoing Banner outstanding invoice clean up
• Back-up for all Finance Security by collaborating with the functional users to determine proper approvals with Primary responsibility for all Approval Queues.
• Back-up for daily check processing.
• Run Banner and Access reports.
• Supervise or handle the efficient record keeping operation of a department, using the required equipment.
• Direct the work of lower-level Account Clerks, answer questions, and assist them in solving problems.
• Develop data bases and procedures to process and record various inter-office vouchers and requisitions.
• Balance and reconcile account transactions for assigned areas.
• Perform liaison functions with other business offices to facilitate problem solving.
• Make decisions within established guidelines on disposition of account transactions to resolve errors, discrepancies, or appeal of assessed charges and expenses.
• Submit University reports, answer correspondence, and work with out-side agencies (e.g. collection) and businesses to perform responsibilities, as appropriate.
• Monitor budget expenditures for assigned accounts.
• Act as information source for special accounts.
• Prepare journal entries for special accounts.

Minimum Qualifications

• Three years of previous Accounts Payable experience within the last 5 years is required.
• Three years of related clerical experience in a high volume processing area, involving high levels of documentation review, problem resolution and customer service contact is necessary.

Preferred Qualifications

• Knowledge of Microsoft Word and Excel is required.
• Experience in Higher Education is desired.
• Knowledge of Microsoft Access or Crystal report software is desirable.