Accounts Payable Specialist

Duke's · Elgin, IL · 2 wk ago

On-siteAccountingFull-time

About the role

The Accounts Payable Specialist will be responsible for the full accounts payable cycle, supporting the business through timely and accurate processing of invoices, payments, and vendor communications.

Responsibilities

Set up and maintain vendor accounts, including W-9s and payment details.
Manage the AP inbox, process PO requests, and ensure required approvals and coding for invoice entry.
Enter vendor invoices daily and prepare weekly payment runs (check/ACH/wire/EFT).
Reconcile daily outgoing payments and handle toll and credit-card-based payments.
Perform monthly AP close activities, including accruals, manual check tracking, and balance sheet reconciliations.
Maintain AP aging and ensure timely vendor payments; investigate and resolve discrepancies.
Process weekly employee per diem payments and assist managers/employees with issues.
Answer incoming calls and support general AP inquiries.
Complete vendor account reconciliations and assist with ad hoc tasks as needed.

Requirements

Have a degree in accounting or finance, preferred
Have 4+ years experience in full cycle accounts payable
Have experience with complex invoice coding
Have solid understanding of bookkeeping and basic accounting procedures including debits and credits, GL reconciliation, and how AP transactions affect the general ledger
Be proficient with MS Office Suite including advanced knowledge of Excel (regular use of pivot tables and VLOOKUPS)
Have experience with ERP systems; SAP Business One preferred
Be self-motivated, driven, and strong initiative with an ability to prioritize appropriately and meet deadlines
Have excellent organizational skills in order to manage a high volume of invoices and data gathering
Have exceptional attention to detail and strong follow-up skills
Have strong problem-solving skills
Have strong oral and written communications skills
Be happy working independently and as a strong team player
Willingness to work overtime or weekends as necessary

Qualifications

Willingness to work overtime or weekends as necessary

Skills

Strong problem-solving skills
Strong oral and written communications skills

Benefits

Medical, dental, and vision insurance options with HSA and FSA plans available
Company-paid basic life, AD&D, and disability Insurance; supplemental options available for purchase
Company-paid holidays and paid time off (PTO)
Safe Harbor 401K Retirement Savings Plan with up to 4% company match and immediate vesting in company match once eligible
Employee Assistance Program (EAP)
Employee Recognition and Rewards Program
Career advancement opportunities with access to online learning
Employee discounts program

Pay

Duke’s reserves the right to offer the selected candidate a salary or wage that's commensurate with the market, qualifications, experience, education, skills, training, certifications, and/or seniority.

Schedule

Duke’s is an onsite position, not remote or hybrid.