Accounts Payable Specialist

About the role

Delta360 is a family-owned company with over 50 years of experience delivering fuel, lubricant, propane, equipment, logistics, and reliability solutions across industrial, commercial, and emergency response environments. With operations across multiple states and a growing integrated services platform, Delta360 is committed to operational excellence, customer service, safety, and long-term partnerships.

Essential Duties And Responsibilities

• Bill of Lading (BOL) Accounting: Match bills of lading to purchase orders and supplier or carrier invoices, performing three-way matching (PO, BOL, invoice) prior to payment.
• Reconcile billed product volumes against BOL quantities, including gross versus net (temperature-corrected) gallons, and research and resolve loss/gain variances.
• Review and validate freight, fuel tax, terminal and rack pricing, and other line-item charges on fuel and product invoices for accuracy.
• Identify, document, and resolve quantity, pricing, and split-load discrepancies with carriers, suppliers, and internal operations.
• Maintain organized BOL records and supporting documentation to support audits, cost allocation, and month-end close.
• Core Accounts Payable Process: Code and enter high volumes of vendor invoices accurately and to correct general ledger accounts and cost centers.
• Prepare and execute payment runs (check, ACH, and wire) within approved terms and internal controls.
• Perform vendor statement reconciliations and research and resolve outstanding or disputed items.
• Support month-end AP close, including accruals, open-payables reporting, and account reconciliations.
• Maintain vendor master data and assist with annual 1099 preparation and reporting.
• Respond to vendor and internal inquiries professionally and resolve payment issues in a timely manner.
• Perform special projects and other duties as assigned.

Requirements

• 3+ years of full-cycle accounts payable experience preferred.
• High school diploma or equivalent required; associate or bachelor degree in accounting or a related field preferred but not required.
• Direct experience with invoice-to-document matching, including three-way matching.
• Experience with an ERP or accounting system for AP processing.
• Proficiency in Microsoft Excel, including lookups and pivot tables, for reconciliation work.
• Strong communication and organizational skills.
• Ability to manage multiple priorities and deadlines.
• High attention to detail and professionalism.

Preferred Qualifications

• Experience in fuel, petroleum, energy, or other commodity distribution where product is billed by volume (gallons, barrels, or tons).
• Direct experience reconciling bills of lading against carrier or supplier invoices.
• Familiarity with fuel excise tax, freight, and terminal or rack pricing components.
• Experience with the company accounting or ERP system.

Core Competencies

• Attention to Detail
• Accountability
• Problem Solving
• Time Management
• Communication
• Customer Service
• Team Collaboration

Work Environment & Physical Requirements

This position primarily operates in a professional office environment but may occasionally require visits to operational facilities, customer locations, events, or field environments. Ability to sit, stand, walk, use a computer, and communicate effectively is required. Occasional lifting, travel, and extended work hours may be necessary depending on business needs.