Accounts Payable Specialist

Responsibilities

• Receive, review, and process vendor invoices, ensuring accuracy and timely payment.
• Route invoices for approvals and appropriate general ledger coding.
• Process invoices for multiple departments and ensure all required documentation is complete.
• Prepare weekly check runs and ACH payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, including W-9 documentation, and assist with annual 1099 processing.
• Monitor aging reports to ensure timely payments and maximize available discounts.
• Process electronic payments, including ACH, wire transfers, and credit card transactions.
• Research and resolve payment issues, coding questions, and duplicate invoices.
• Maintain organized electronic accounts payable files and documentation.
• Assist with month-end close activities, including account reconciliations.
• Support special projects and provide additional accounting assistance as needed.

Qualifications

• Minimum of 3 years of full-cycle Accounts Payable experience.
• Experience working with accounting software; NetSuite experience is highly preferred.
• Background supporting construction, nonprofit, retail, or project-based organizations is a plus.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong communication and customer service skills.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to handle confidential financial information with professionalism and discretion.

Schedule & Compensation

• Full-time, Monday-Friday
• Temp-to-permanent opportunity
• Hourly pay based on experience