Accounts Payable Specialist

About the role

The Accounts Payable Specialist is responsible for ensuring the accurate, timely, and efficient processing of vendor invoices, payments, and expense transactions across multiple business entities. This role serves as a key member of the Accounting team, helping maintain strong financial controls, positive vendor relationships, and accurate job cost reporting.

Responsibilities

• Process vendor invoices accurately and timely in accordance with company policies and procedures
• Perform full-cycle accounts payable functions, including three-way invoice matching, coding, approvals, posting, and payment processing
• Review invoices for accuracy, proper documentation, and appropriate approvals
• Validate invoice coding and ensure expenses are allocated to the proper company, project, department, and general ledger account
• Process weekly check runs, ACH payments, and other vendor payments
• Reconcile vendor statements and research discrepancies
• Communicate with vendors regarding payment status, invoice discrepancies, and account questions
• Support month-end and year-end closing processes by ensuring accounts payable transactions are complete and accurate
• Maintain organized and accurate financial records in accordance with company policies
• Assist in maintaining vendor records and tax documentation
• Partner with Project Managers, Accounting, and Operations teams to resolve billing and cost-related issues
• Support efforts to improve accounts payable workflows, controls, and efficiencies

Requirements

• Minimum 2 years of full-cycle accounts payable experience
• Experience processing a high volume of invoices accurately and efficiently
• Understanding of accounts payable principles and basic accounting concepts
• Experience with invoice coding, payment processing, and vendor reconciliation
• Strong attention to detail and commitment to accuracy
• Proficiency with Microsoft Office, particularly Excel
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Able to manage multiple priorities and deadlines in a fast-paced environment

Qualifications

• Required: Minimum 2 years of full-cycle accounts payable experience
• Preferred: Experience working in the construction, contracting, manufacturing, or project-based industries
• Preferred: Experience with Sage, RFMS, or similar accounting systems
• Preferred: Experience with ERP or accounting software platforms
• Preferred: Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
• Preferred: Understanding of job cost accounting principles