Accounts Payable Specialist

Key Responsibilities

• Process high-volume vendor invoices across multiple entities, ensuring accurate coding, approvals, and documentation
• Manage full-cycle accounts payable, including invoice intake, three-way matching (purchase order/receipt), and payment processing
• Maintain vendor master data, including W-9 collection and 1099 tracking
• Support weekly payment runs (ACH, check, virtual card) while adhering to internal controls
• Reconcile AP subledger to the general ledger and assist with month-end close activities

Minimum Qualifications

• 2-5 years of accounts payable or general accounting experience
• Associate or Bachelor's degree in Accounting, Finance, or related field preferred
• Experience working in multi-entity or multi-location environments

Core Tools & Systems

• Accounting systems such as Sage Intacct, QuickBooks, or similar ERP platforms
• AP automation tools such as Ramp or equivalent invoice management systems
• Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas)
• ACH processing platforms and virtual payment systems
• General ledger and financial reporting systems