Accounts Payable Specialist

Manage and process invoices and payments to vendors, ensuring accurate and timely completion of vendor transactions. Assist in maintaining accurate records, resolving discrepancies, and supporting the Company’s day-to-day operational efficiency.

Responsibilities

• Manage new vendor setup process, including W-9, insurance, and regulatory compliance.
• Process and code vendor invoices into Yardi AP system, ensuring correct approval workflow assignment.
• Ensure accuracy and timeliness of vendor payments; research and resolve disputes with team members and vendors.
• Assist with weekly check runs, ensuring adequate account funding and audit-based requirements.
• Monitor and coordinate positive pay and fraud prevention on a daily basis.
• Maintain accurate records and robust supporting documentation.
• Assist with various ad-hoc special tasks and projects as needed.

Qualifications

• Minimum 2+ years of direct accounts payable or relevant accounting operations experience.
• Proficiency with Microsoft Office, especially Excel.
• Experience with online AP platforms (Yardi preferred).
• Ability to multi-task while maintaining attention to detail.
• Strong communication skills across all levels of the organization.
• Strong work ethic and effective problem-solving skills.
• Customer focus and a can-do attitude.
• High degree of integrity and trustworthiness.
• Personal accountability and a willingness to strive for excellence.
• Ability to work independently with minimal supervision.

Benefits

• Competitive salary with bonus potential.
• Generous benefits package: Medical, Dental, Vision, 401K Match, Life Insurance.
• Career development and advancement opportunities.
• Annual professional development funds.
• Employee perks: Housing discount, commuter benefits, free parking and EV charging, parental leave program.
• Collaborative and friendly work environment.

Pay

Virginia compensation range: $25 USD - $28 USD per hour. The range reflects a reasonable estimate considering skills, experience, training, and organizational needs. New hires typically do not start at the top of the range. You may also be eligible for a discretionary annual incentive program based on individual and organizational performance.