Accounts Payable Specialist

Responsibilities

• Process and verify invoices for accuracy, completeness, and compliance with company policies.
• Perform account reconciliations to ensure all payments and transactions are accurately recorded.
• Maintain and update accounts payable records in QuickBooks online and other accounting software systems.
• Troubleshoot invoices in Autodesk Construction Cloud (ACC).
• Prepare and post journal entries related to accounts payable transactions to the general ledger.
• Collaborate with vendors and internal departments to resolve discrepancies and answer payment inquiries.
• Ensure timely payment of invoices to meet deadlines and avoid late fees or penalties.
• Generate reports related to accounts payable status and assist with month-end and year-end closing activities.
• Support audit activities by providing necessary documentation and explanations related to accounts payable.

Requirements

• Experience Level and Background: Associate degree in Accounting, Finance, or a related field, or equivalent work experience.
• Proven experience in accounts payable or a similar accounting role within the construction or related industry.
• Proficiency in using accounting software.
• Strong understanding of general ledger processes and journal entry preparation.
• Demonstrated ability to meet deadlines and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience working in the construction industry or with construction-related financial processes.
• Familiarity with advanced Excel functions and data analysis tools.
• Knowledge of compliance standards and internal controls related to accounts payable.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar credentials.