Accounts Payable Specialist

About the Role

Assist with the daily operations of Centerline Logistics Corp. accounts payable cycle through daily processing of invoices, batch postings, vendor communication, filing, and month-end close procedures.

Responsibilities

• Assist in the daily recording and review of invoices and posting of ship assist activity.
• Assist with the month-end closing procedures as needed.
• Review, analyze, and respond to external/internal supplier inquiries and perform supplier statement of account reconciliation.
• Communicate with vendors regarding payment status, invoice requests, and inquiries.
• Provide supporting documentation for audits.
• Maintain filing system on portal and hard copy files.
• Provide ad-hoc assistance to other positions within the department.
• Provide guidance on maintaining vendor relationships while optimizing DPO.
• Research and resolve accounts payable discrepancies and issues with customers or vendors.
• Perform other duties as assigned.

Requirements

• One to three years of related accounts payable experience.
• Bachelor’s degree in accounting or finance preferred.
• Flexible collaborator who can adjust to ongoing changes related to company growth.
• Strong communication skills, both verbal and written.
• Proven ability to maintain the confidentiality of sensitive information and communications.
• Ability to prioritize daily tasks based on urgency and importance.
• Demonstrated ability to manage stressful situations with diplomacy, tact, and good judgment.
• High attention to detail.
• Self-motivated and able to work independently on assigned tasks with minimal or no supervision.
• Proven ability to work with all levels of the organization, exhibit a professional demeanor, and possess strong interpersonal and customer service skills.
• Ability to work in a high volume, high demand corporate environment.
• Ability to understand and execute complex verbal and written instructions.

Skills

• Microsoft Office Suite
• Microsoft Dynamics (Great Plains) Accounting Software
• Coupa Procurement & Invoice software (skills are a plus)

Work Conditions

• Required to sit for long periods of time.
• Infrequent light physical effort required.
• Work with computers, fax machines, copiers, and telephones.

Schedule

Normal office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday or as required by assigned duties and responsibilities. At times, it may be expected to work beyond normal office hours based on department demands, goals, and projects.

Benefits

• Medical, Dental, Vision, Life, and AD&D options for employees and eligible dependents (after meeting company requirements).
• 401(k) options.
• Disability Insurance.
• Sick pay, vacation pay, and 10 paid holidays per calendar year (subject to work schedule).
• Healthcare and/or Dependent Care FSAs (after meeting company requirements).

All benefits information may be subject to change based on current or updated benefit plan year changes and/or Collective Bargaining Agreements.

About the Company

Centerline Logistics is a leading provider of marine transportation services in the United States, operating on the West Coast (including Alaska and Hawaii), East Coast (including Puerto Rico), Gulf Coast, and the Mississippi River System. Services include transportation and storage of petroleum products, tanker escort, ship assist, transportation of general cargo, and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business, providing accounting, administrative, human resources, safety, environmental services, and other support to subsidiary companies.